Administrative Coordinator (Review Division)

Are you a resourceful, self-motivated administrative professional with the power to initiate plans, act on your decisions, and follow through to completion? We have an opportunity for an Administrative Coordinator to join and support our Review Division. Reporting to the Senior Manager of Business Services, you’ll be responsible for performing diverse secretarial and administrative support duties that require accuracy and attention to detail.

In this role, you’ll use a high level of discretion and tact in handling confidential and sensitive information. If you have administrative experience supporting senior manager level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.

This is a temporary opportunity for three year to June 2027.

How you’ll make a difference: You’ll help ensure WorkSafeBC engages with B.C. workers and employers in a fair and consistent way.

Where you’ll work

At WorkSafeBC, we offer a hybrid work model that combines the convenience of working remotely with the dynamism of working in one of our offices, based on the operational needs of the position.

In this role, you’ll work primarily from our Richmond office, with some flexibility to work from your home in B.C.

• Organize tasks for the Senior Manager by keeping track of deadlines and following-up on items with management team
• Receive and distribute correspondence and prioritize items to meet deadlines, ensure security of confidential items, and prepare written responses when appropriate
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Manage appointments, meetings, team events, meeting room bookings, PowerPoint presentations, speaking notes, agendas, and catering
• Coordinate travel arrangements, prepare payment requests, and assist in tracking expenses for the team
• Draft and proofread emails and correspondence
• Build and maintain cooperative working relationships with a variety of individuals

We’re looking for someone who can:

• Organize and coordinate agendas for meetings and events
• Synthesize information to summarize main points
• Rotate through a variety of tasks and responsibilities
• Exercise discretion, tact, and judgment in handling confidential and sensitive information
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to details
• Communicate effectively, both orally and in writing, to deliver information in a professional manner, using excellent grammar and spelling
• Problem-solve proficiently, demonstrating initiative and resourcefulness
• Adapt, be flexible and learn quickly

Your background and experience

• Completion of grade 12 is required. Post-secondary education is an asset
• A minimum of 3 years of administrative experience supporting senior management and/or Director level operations
• Proficiency with Microsoft Word, Excel, PowerPoint, and Sharepoint

We’ll consider an equivalent combination of education and experience.

Important to know

Before we can finalize any offer of employment, you must:

• Confirm you’re legally entitled to work in Canada

WorkSafeBC’s COVID-19 Employee Mandatory Vaccine Policy (the “Policy”) is suspended effective January 9, 2023, however we reserve the right to re-implement it in response to changes in the public health landscape, including public health orders.  We are committed to the protection, health, and safety of our employees and our Communicable Disease Prevention Program and related protocols remain in effect.

Who we are

At WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We’re honoured to serve the 2.49 million workers and 263,000 registered employers in our province.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.

Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.

Learn more: Discover who we are.

Our benefits

As a member of our team, you’ll have access to services and benefits that help you get the most out of work — and life.  Along with a competitive salary, your total compensation package includes:

• 4 weeks of vacation
• Extensive health care and dental benefits
• Sick leave

Learn more: Find out what we offer.

Salary: $63,879 - $77,613/annually

Want to apply?

• Applications are welcomed immediately, however must be received no later than 4:30 p.m. PST on the closing date.
• Please note that we will be starting assessments prior to the closing date.

We encourage all qualified applicants to apply. If you require an accommodation in the assessment process, please email Recruitment Testing Accommodation (SM) when you submit your application.